The purpose of this document is to ensure that all users (staff, pupils and visitors etc.) at Nansen Primary School are aware of the school policies relating to their use of ICT. Effective and proper use of information technology is essential to the success of Nansen Primary School. However, misuse of information technology - in particular misuse of e-mail and access to the Internet - exposes Nansen to liability and is a drain on time and money. It is critical that all users read and understand this document and make themselves aware of the risks and exposure involved.
It is the responsibility of all users of Nansen computer facilities to be aware of and follow all Nansen ICT policies and guidelines and to seek advice in case of doubt.
The policy was ratified by the governing body on………………………………………….
A major review involving all staff will take place in Autumn 2010.
The ICT Co-ordinator and the ICT Technician manage access to all computer facilities. The phrase ‘Computer Facilities’ as used in this policy shall be interpreted as including any computer hardware or software owned or operated by Nansen and any allocation of memory or disk space on any of Nansen’s hardware, software or network.
Desktop PCs are available in all classrooms and the ICT suite. Users must not install software on Desktop PCs. All relevant software should be available via the desktop but if any programmes are unavailable the user should contact the ICT Technician. All users have access to appropriate areas on Nansen’s server for the secure storage of valuable files. Valued documents and files should not be stored on the Desktop PCs. Files stored on Desktop PCs are at risk of loss through hardware/software failure or automated administrative activity. Desktop PCs include the CPU/hard-drive unit and monitor both of which are subject to change. It is School policy to store data on a network drive where it is regularly backed up. You must ensure that data that is not stored on the network file server is regularly backed up.
Laptops are at high risk from loss or theft and require additional security protection. All reasonable precautions must be taken to ensure that hardware is stored securely and if left on the school premises overnight all laptops should be locked away. Also, passwords must not be stored with the computer. If your laptop is lost or stolen the Headteacher, ICT Co-ordinator and ICT Technician must be notified as soon as possible and a report made to the police.
Only software properly purchased and/or approved by the ICT Co-ordinator and ICT Technician may be used on school hardware. If Users wish to download Software from the Internet or loaded from other sources (e.g. CD ROM) they should contact the ICT Technician. The use or copying of software without the licensor's permission is illegal and equally the terms and conditions of software licences must always be adhered to.
Anti-virus software is loaded on all computers as standard and is updated regularly via the network. Anti-virus software must not be de-installed or deactivated. Files received by or sent by e-mail are checked for viruses automatically. If laptops are connected to the Internet at home the Users are responsible for maintaining up to date virus definitions on their computers. Users must not intentionally access or transmit computer viruses or similar software. If you suspect that a virus has infected a computer then stop using the computer and contact the ICT Technician immediately.
Passwords protect Nansen’s computer systems from access by unauthorised people. Therefore never give your network password to anyone else.
Nansen maintains a notification to the Data Protection Commission in compliance with the Data Protection Act 1998. This notification is held on a public register and contains details of the organisations holding and processing of personal data. (?) Under no circumstances should you disclose personal or other confidential information held on computer to unauthorized persons. The unauthorised access to and/or unauthorised modification of data is a criminal offence under the Computers’ Misuse Act 1990.
E-mail is now important in many areas of education but inappropriate use can expose the user to significant liability. Liability can arise in a number of ways including, copyright or trademark infringement, misuse of confidential information, defamation and liability for inaccurate statements.
E-mail messages must be treated like any other written communication. E-mail messages cannot be considered to be private, secure or temporary. Email can be copied and forwarded to numerous recipients quickly and easily and you should assume that they could be read by anyone. Improper statements in e-mail can give rise to personal liability and liability for Nansen and can constitute a serious disciplinary matter. E-mails that embarrass, misrepresent or convey an unjust impression of Nansen or of its employees or pupils are not permitted. Do not create or send e-mail messages that are defamatory. Never send confidential or sensitive information via e-mail. Do not create or send e-mail messages that may be intimidating, hostile or offensive on the basis of sex, race, colour, religion, national origin, sexual orientation or disability. Copyright law applies to e-mail. Do not use e-mail to transmit or circulate copyrighted materials. Although it is not policy to routinely examine the content of individuals e-mail, messages may be monitored at any time for specific instances in which there is good cause for such monitoring or some legal obligation to do so. Good cause shall include detect employee wrongdoing, protect the rights or property of the School or protect ICT system security.
To guard against accidental access to materials which are inappropriate, we access the Internet by means of the Birmingham Grid for Learning (BGfL), which provides a Smartfilter to alert Users to any offending sites. However, any material which would be regarded as objectionable (e.g. inappropriate images) must not be accessed from the web. If any User is found to have accessed inappropriate material deliberately it will constitute a serious disciplinary matter and then they will be referred to the appropriate authorities.
Computing facilities are provided for the School’s education purposes and responsible personal use is allowed provided there is no conflict with the interests or requirements of the School. Nansen does not accept liability for any personal loss or damage incurred through using the Company computing facilities for private use.
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This policy has been adapted from the Becta Acceptable use Policy.
When will this policy be reviewed?
This policy will be reviewed on a two-year cycle. The next review date is Autumn 2010.